I. Qualifications of Bidders: Bidders must be Saudi or Kuwaiti vendors, who hold a valid Saudi or Kuwaiti Commercial Registration and who are registered with the AL-KHAFJI JOINT OPERATION (Aramco Gulf Operations Co.- Kuwait Gulf Oil Co). hereinafter mentioned as the Company.
II. Certificate Of GOSI: All Saudi bidders are required to submit certification of Registration with the General Organization for Social Insurance (GOSI) and that he has discharged all his obligations towards the Organization or otherwise that he is not subject to the provisions of this law.
III. Specifications: The material being offered must be in strict adherence to the material specifications supplied with the tender document.
IV. Custom Duties: Bids must include all levied import custom duties and any other payable taxes at Saudi Custom Ports. The Bidder must clearly & individually indicates such cost in his bid. The Company will not reimburse nor it will consider any claim for compensation for such duties after submitting bids . The Company will not consider any requests for bid price adjustments after submitting bids or after the tender closing date. For any queries related on custom, please contact KJO authorized agent; Sulaiman Al Anizi Bureau for Custom Clearance, Telephone Number 966-3-766-4626, fax number 966-3-766-4627 & mobile number 0505386506. KJO is not liable in anyway to the exchanges of communication & information between vendor/supplier and the custom agent.
V. Bid Bond: Bidder must submit a bid bond either in the form of certified cheque or an initial bank guarantee issued by a Saudi or Kuwaiti bank under the name of Aramco Gulf Operations Company for Saudi bidders and under the name of Kuwait Gulf Oil Company for Kuwaiti bidders as a bid bond for the submitted price proposal.
• In case that the submitted bid bond is in the form of Initial Bank Guarantee, the guarantee must be valid for ( 90 ) ninety days from the closing date of the tender. The guarantee must be made by the bidder, Manufacturer/Supplier guarantees which are submitted on behalf of the bidder are not accepted.
• The amount of Bid Bond shall not exceed two percent (2%) of the Delivery Duty Paid (DDP) base price proposal. Performance Bond (Final Bank Guarantee) must be submitted by the successful bidder in the amount of ten percent (10%) of the DDP price proposal up to One Million Saudi Riyal (S.R. 1,000,000.00) or Two Hundred Sixty Seven Thousand twenty two and seventy cents US dollar (US$ 267,022.70) plus five percent (5%) of the balance of the bid proposal issued by a bank in Saudi Arabia & Kuwait valid for 90 days after the delivery date of KJO Purchase Order.
VI. Validity of Offer: Offer of bidder as well as of source, whether the manufacturer or a supplier, must be valid for a minimum of Forty Five ( 45 ) days from the closing date of the tender.
VII. Currency: Bids must be made in US Dollar or Saudi Riyal Currency only.
VIII. Names and Addresses of Manufacturer and Supplier: Bids must show the full name and address of the material supplier when it’s different from the manufacturer.
IX. Port of Loading and Port of Landing : Bids must show the port of loading and the port of Landing.
X. Date Ex-works & Delivery: Bids must show the firm date the material will be ready ex-works and the firm date of delivering the material to the Company’s stores in Al-Khafji.
XI. Pro-forma Invoices: Proforma invoices of the Manufacturer or the supplier must be submitted with the bid. Performa invoices from the Manufacturer is more desirable.
XII. Multiplicity of Bids: No more than one bid will be accepted from any participant in the tender.
XIII. Bid Forms: Bids must be typewritten in English on the original bid forms supplied as part of this document. Corrections must be typewritten and signed.
XIV. Inclusiveness of Bids: Bids must be inclusive of all items called for in the bid forms and in the quantities stated therein. Although a partial offer may be considered in some cases, preference will be given to complete bids.Bids, which do not comply with all given above, will not be considered. The Company is not obligated to accept the lowest or any bid and is not obligated to reveal its reasons for so doing.
XV. Delivery of Bids: Bidder must submit their sealed bid at the Central Tender Box which is located at the Contract Department of Al Khafji Joint Operations. Vendors/Suppliers may use courier services to submit their bids addressed to the below address, on or before tender's closing date.
Manager
Material Department (MTD)
P.O. Box 256
Al Khafji 31971
Saudi Arabia
Fax 03-767-1779 Tel.
Phone:03-766-0555 ext.5083
XVI. Conflict of Interest: The bidders mustn't be an employee of Al Khafji Joint Operations (KJO) nor should be a family related to any KJO employee or have any business with KJO employee related to material supply.
I. Letter of Credit and Manufacturer’s Acceptance of Bidder’s Order: Establishment of relevant Letter of Credit and extensions thereof is the responsibility of the successful bidder. The successful bidder shall open the letter of credit relevant to the tender awarded to himself within (15) Fifteen days of the acceptance of the purchase order of the Company, hereinafter the Company, and shall supply the Company with a copy of the letter of the credit or the manufacturer’s / supplier’s acceptance of bidder’s order within the same period.
II. Bank Guarantee: The successful bidder shall submit the Performance Bond (Final Bank Guarantee) replacing The “Bid Bond “ (Initial Bank Guarantee ). The Performance Bond Amount shall be designated and decided by KJO-MTD The Performance Bond shall be relevant to the tender awarded such that it remains valid until the material is received and accepted by the Company and the Company shall have the right to confiscate the full amount of the bank guarantee (1) if the successful bidder refuses to accept the Company’s purchase order at the terms offered by himself in his bid, or (2) if the successful bidder does not comply with the terms given in B-I above, or (3) if the successful bidder, having accepted the Company’s purchase order, fails to deliver the material called for in the order within the period promised by himself in his bid with the exception of delays caused, to the Company’s satisfaction, by factors beyond the control of the successful bidder.
III. Insurance: The successful bidder shall fully insure the material on order with himself from the point of Origin to the Company’s stores in Ras Al-Khafji and shall be responsible for raising insurance claims of any kind which are relevant thereto. The Company shall only pay for material received in its stores in good condition.
IV. Fluctuations in Monetary Exchange Rates: The Company shall pay in Saudi Riyal or US Dollar Currency depending on the awarded bid currency, within Forty Five (45) days of the acceptance of material, the amount shown on its purchase orders and shall not entertain any claims for compensation resulting from fluctuations in monetary exchange rates.
V. Manufacturer Warrantees: The successful bidder shall make available to the Company, by the time the material is delivered, all warrantees normally issued by the manufacturer of the material supplied by him.
